Product Requirements Document

Version: v1.5 Last Updated: 2026-02-22 Status: Feature Complete

Purpose

This document defines the requirements for ACM-AI — a specialised platform for processing Asbestos Containing Material (ACM) compliance documents with intelligent extraction, spreadsheet visualisation, and AI-powered querying.

ACM-AI transforms the Open Notebook document intelligence platform into a compliance-grade tool purpose-built for Victorian Government asbestos management obligations.

Problem Statement

Victorian Government agencies must maintain Building Asbestos Registers (BAR) in a standardised 47-column format. In practice:

Asbestos registers are delivered as PDF documents by consultants (Prensa, Greencap, and others) in inconsistent layouts
Manual re-entry of data from PDFs into the BAR template is time-consuming and error-prone
The existing data cannot be easily queried, filtered, or analysed
Cross-agency reporting is difficult because registers are not in a common structured format

ACM-AI solves this by automating extraction, normalisation, and export of BAR-compliant data from any consultant PDF format.

Target Users

User	Role	Primary Need
Compliance Officer	Victorian Government agency	Upload PDFs, review extracted data, export BAR Excel
Asbestos Coordinator	VAEA or agency level	Query register data, answer stakeholder questions
Health and Safety Manager	Departmental	Identify high-risk items, monitor removal tracking
ICT Administrator	Agency IT	Deploy and configure the system

Product Vision

ACM-AI is the single source of truth for asbestos register data across Victorian Government buildings. It eliminates manual data entry by extracting structured data from any consultant PDF format and producing BAR-compliant exports at the click of a button.

Document Formats Supported

Format	Description	Status
Victorian BAR	Building Asbestos Register (43–47 columns)	Primary
NSW SAMP	School Asbestos Management Plan	Supported
Prensa PDF	Prensa Pty Ltd asbestos assessment format	Supported via generic parser
Greencap PDF	Greencap asbestos assessment format	Supported via generic parser

All consultant formats are handled by a single generic configurable parser driven by field_schema configuration in SurrealDB. Format-specific differences are expressed as JSON configuration, not code.

Scope

In Scope (MVP)

PDF upload and processing (up to 50 MB)
Seven-stage ACM extraction pipeline with MinerU primary extraction
Victorian BAR data model (47 columns)
AG Grid spreadsheet view with sorting, filtering, and grouping
Cell-level PDF citations with page navigation
AI chat with ACM context toggle
BAR-compliant CSV and Excel export
Organisation and building metadata configuration
Real-time extraction monitoring via AG-UI SSE
A2A agent card for external agent integration

Out of Scope (MVP)

Mobile browser support (desktop 1024px+ only)
User authentication and multi-tenancy
Integration with external government systems
Automated scheduled re-extraction

Non-Functional Requirements Summary

Category	Requirement
Performance	50-page PDF processed in under 60 seconds
Performance	Spreadsheet renders 1,000+ rows without lag (virtual scrolling)
Performance	Chat first token within 3 seconds
Privacy	All document processing occurs locally — no external API calls for extraction
Usability	Upload to ACM data view in fewer than 5 clicks
Compatibility	Chrome, Firefox, Edge (latest 2 versions); desktop only
Accessibility	WCAG 2.1 AA standards

Change Log

Date	Version	Summary
2025-12-07	1.0	Initial PRD
2026-02-04	1.1	Victorian BAR format expansion
2026-02-08	1.2	UX Audit and Enterprise Readiness (FR-700 series)
2026-02-08	1.3	Course correction: single generic configurable parser
2026-02-20	1.4	SCP-20260220: Extraction Monitor (FR-800), UX Enhancement (FR-900), MinerU primary
2026-02-22	1.5	E17: Live Extraction Intelligence — AG-UI, A2A, incremental streaming, new models

Product Requirements Overview